CLEF 2023 Registration

Registration fees

Fees are in Euros (€). An invoice will be issued upon request to

Early Registration (until July 27, 2023) Regular Registration (until September 5, 2023) Late Registration (until September 14, 2023)
Student (in-presence)€ 300,00€ 350,00€ 400,00
Non-Student (in-presence)€ 400,00€ 450,00€ 500,00
Online participation€ 100,00€ 120,00€ 150,00

Please send proof of your STUDENT status by email to Student registration is available for undergraduate, graduate, and PhD students ONLY. The student rate is not available to post-doctorates.

Payment can be performed by credit card or by bank transfer.

Registrations for in-presence participation will be accepted until September 14, 2023. On-site registration will NOT be allowed.

Registration Fees Include:

  • -- Admission to all sessions: Conference and Labs
  • -- Daily lunch
  • -- Daily coffee breaks
  • -- Social events (Welcome reception, Social dinner)

How to register

The registration website is open:

Select the kind of participation (in-presence or online) and the kind of payment (card or bank transfer). Please note that admission to the Conference cannot be guaranteed unless full payment has been received. An invoice will be issued upon request to


  • -- A registration is considered valid only after the corresponding payment has been received.
  • -- Payment can be performed by credit card or by bank transfer.

Registration Fee Waivers for Students

CLEF 2023 has secured sponsorship from the Friends of SIGIR program for a number of registration fee waivers targeting students. The registration includes access to all components of the event including lunche and social events (full access will be granted to on-line participants). The rest of the expenses (e.g., travelling, lodging) will not be covered by the grant and come at the expense of the participants.

Preference will be given to:

  • -- Students who are authors of a paper at the CLEF 2023 conference.
  • -- Students who are authors of one (or more) participant paper in any of the CLEF 2023 Labs.
  • -- Students coming from developing countries.

The application process is now closed.

Important dates
Application deadline: July 12, 2023 at 23:59 CEST
Selection announcement: July 17 21, 2023

Students granted the sponsorship will be expected to register online using the same form as for other participants (but they will not have to pay the fees!)

Fees for students that do not get the grant will be subject to the standard registration fees (please see the table above).

Registration Contact

For requests and information on REGISTRATION AND ASSOCIATED ADMINISTRATION ISSUES, please contact: